Less paperwork. Less stress.More time for your residents.
An easier way to manage your Regional Center care home.
COALA keeps resident files, staff records, trainings, and important due dates organized in one place—so you can spend less time searching through binders and more time focused on care.
Simple to use. Easy to learn. Built for Regional Center-vendored residential homes.
From Resident Files to Compliance Deadlines—There's a Lot to Keep Up With.
Residential providers serving individuals with intellectual and developmental disabilities face an overwhelming administrative load that pulls focus away from care.
Scattered records
Resident and staff files spread across binders, drives, and systems.
Outdated documentation
Hard to keep forms, care plans, and assessments current.
Missed deadlines
Certifications, licenses, and required forms expire unnoticed.
Review readiness
Regional Center and licensing reviews cause last-minute scrambles.
Staff management gaps
Schedules, training, medical clearances, and personnel files are hard to track.
Daily documentation burden
MAR, incident reports, and emergency prep consume precious hours.
Hidden compliance gaps
Missing or expired documents become violations before they're caught.
Admin overload
Too much time on paperwork instead of supporting residents.
One platform that replacesa wall of binders
COALA Residential brings your entire operation into a single, secure digital workspace — built specifically for Regional Center-vendored care homes. Everything organized, nothing forgotten, always review-ready.
Everything your care home needs, in one place
Powerful tools designed specifically for residential providers — so nothing falls through the cracks.
Resident & Staff File Management
Centralize every record, form, and document in organized digital files accessible from any device.
Compliance Alerts & Reminders
Automatic notifications before certifications, licenses, and required documents expire.
Staff Scheduling & Documentation
Plan shifts, track hours, and keep personnel records current and audit-ready.
DSP Portal Access
Direct support professionals get their own portal to view schedules and complete documentation.
Medication & MAR Management
Digital medication administration records that reduce errors and streamline tracking.
Incident Reporting
Document incidents quickly with structured forms and automatic follow-up workflows.
Emergency Preparedness Tools
Track drills, emergency plans, and readiness requirements in one organized place.
HCBS Compliance Resources
Built-in resources and tracking to help meet Home and Community-Based Services standards.
Training & CEU Tracking
Monitor staff training completion and continuing education units with automatic alerts.
Quality Assurance & Evaluation
Run QA reviews and evaluations with clear views into what needs attention.
Secure Document Uploads
Upload and organize records safely with enterprise-grade security and access controls.
Reports, Dashboards & Notifications
Operational oversight with real-time dashboards, reports, and smart notifications.
Reclaim your time. Strengthen your compliance.
COALA reduces administrative burden so your team can focus on what matters most — the people you support.
hours saved per week on admin work
of key documents in one platform
more expired certifications missed
Less paperwork, more care
Replace hours of manual filing and form-filling with organized digital records and templates.
Find what's missing — fast
Dashboards instantly surface expired or incomplete documents before they become compliance issues.
Always review-ready
Walk into any Regional Center or licensing review with confidence and complete, organized files.
Designed for every kind of residential provider
Whether you run a single home or a multi-site organization, COALA adapts to your environment.
Adult Residential Facilities (ARF)
Comprehensive tools for licensed adult care environments serving individuals with developmental disabilities.
Residential Care Facilities (RCFE)
Specialized features for elderly care including medication tracking, family communication, and compliance.
Group Homes & Support Homes
Flexible tools that scale to smaller residential settings while keeping every record organized.
Multi-Home Organizations
Centralized oversight across multiple facilities with multi-home dashboards and reporting.
Get COALA news, offers & early access
Be the first to hear about platform updates, special offers, discount coupons, and early-access opportunities.
- Platform updates & new features
- Special offers & discount coupons
- Early-access opportunities
Ready to transform your care home?
Explore transparent pricing plans and subscribe to COALA Residential today. Start your 30-day free trial — no credit card required.
Want Help Getting COALA Set Up?We'll Come to You.
Prefer having someone walk you through COALA in person? A COALA Onboarding Specialist can come directly to your care home to help you get comfortable with the platform, answer your questions, and get your home started.
Whether you just want help learning the basics, need hands-on assistance setting up your files, or would rather have us do most of the initial setup for you, choose the option that works best for your home.
| What's included | Quick Start $199 Up to 2 Hours | Most Popular COALA Setup Plus $449 Up to 5 Hours | We Set It Up For You Done-For-You Setup $799 Full-Day Visit |
|---|---|---|---|
| In-person visit duration | Up to 2 hours | Up to 5 hours | Full-day visit |
| Platform walkthrough | |||
| Care home setup assistance | Basic | Account setup | Full setup |
| Resident file help | Up to 1 file | Hands-on entry | Profile + migration |
| Staff file help | Up to 1 file | Hands-on entry | Profile + migration |
| Document upload & organization | Learn how | Help with priority docs | Migration of priority docs |
| Compliance tools review | |||
| Staff trained on future records | |||
| Document migration (paper/digital) | |||
| Enter expiration & renewal dates | |||
| Organize files into COALA sections | |||
| Post-setup walkthrough | |||
| Questions & support throughout | |||
| Schedule My Quick Start | Help Me Get Set Up | Set Up COALA For Me |
Need More Help?
Additional onsite setup or file migration assistance is available for $95 per hour.
Additional time is billed in 30-minute increments.
Request Additional HelpHave More Than One Home?
Each onboarding package applies to one licensed residential care home/location. Providers operating multiple homes can request bundled onboarding pricing.
You don't have to be good with technology to use COALA.
We can help you every step of the way — from your first login to a fully organized, audit-ready care home.
In-person onboarding is an optional add-on service and is subject to scheduling and service-area availability. An active COALA subscription is required.